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For
a list of past, present, and possible Internship Sponsors, visit
the MES
Internship Contact List. A list of currently available Internships
and general Internship resources may also be found on the Links
page of the MES Web site.
Selection of Internship
In consultation with the Internship
Committee (comprised of an Internship
Advisor - who may also be the student's original Academic Advisor
- and two additional faculty advisors), the student determines and
coordinates an internship that best meets his/her needs.
Internship Committee Proposal Approval Meeting
Prior to the start of the Internship, the student must discuss
and define the purpose of the Internship with his/her committee.
The student will submit a proposal (see MES
Internship Proposal guidelines) to committee members for their
review, culminating in an Internship Committee Proposal Approval
Meeting. This proposal will provide the background information necessary
for committee members to advise the student about how to approach
his/her internship.
Internship Preparation Guide
The MES
Internship Preparation Guide is also available as a
pdf
document
Table of Contents
Introduction
Timeline:
Internship Completion Meeting
Timeline:
Internship Presentation and Defense
Arrangement
of Manuscript
1. Title
/ Approval Page
2. Table
of Contents
3. Abstract
4. Dedication
and/or Acknowledgements
5. Text
a. Introduction
b. Literature
Review
c. Materials/Data
and Methods
d. Results
e. Discussion
f. Summary
or Conclusion
6. Literature
Cited
7. Appendices
Preparation
of Final Copies of the Internship Report
1. Number
of Copies
2. Paper
3. Fonts
4. Corrections
5. Spacing
6. Margins
7. Justification
and Hyphenation
8. Pagination
Deadline
for Final Submission
Sample
Internship Title Page
Introduction
The submission of your Internship Report is one of the last steps
in the program leading to the completion of the MES degree. The
report is a scholarly statement of the results of the student's
internship work. The Master of Environmental Studies (MES) Program
(Graduate Studies) has established guidelines for uniformity in
the format of the manuscript. These guidelines were designed to
ensure that all papers were high in quality and consistent in the
arrangement of the contents.
The Internship Report must be a professionally finished work in
format, style, spelling and appearance, as the finished document
reflects on both the student and the University. The format of the
manuscript should be consistent with the guidelines presented herein.
Failure to follow these instructions may result in either rejection
of your Internship Report or revision.
Timeline: Internship Completion Meeting
Within one month of completion of the work for the Internship
Sponsor, the student should organize a follow-up Internship
Completion Meeting with his/her committee in order to inventory
the requirements of the Internship Report, and to provide guidance
for its preparation. It is recommended that the student
plan to complete the Internship Report one month after the date
of the Internship Completion Meeting.
Timeline: Internship Presentation and Defense
One month prior to the Internship Presentation and Defense,
the student should submit his/her final Internship Report to his/her
committee. This Internship Presentation and Defense will provide
an opportunity for the student to place in context and review his/her
internship experience with his/her committee members and other interested
faculty and students.
If the committee determines that the internship requirements
designated at any previous time have not been met, they
may require that the student remediate to fulfill these requirements.
For example, the committee could require the student to complete
an additional literature review, relevant to the internship.
The steps toward the conclusion of the Internship Report Presentation
and Defense process include:
1) Submit the completed Internship Report to the Internship
Committee for initial review in a timely fashion.
2) Work with the Committee to determine the day, time, and location
of the Internship Report Presentation and Defense, and get the
Committee signatures on the Defense
Notification form.
3) Provide the MES Office with the signed copy of the Defense
Notification form at least two weeks before the defense.
4) The date of the Defense should be held at least two
weeks before the deadline for submitting the final copies
to the MES Program Office. This final deadline is the same as
the Thesis deadline noted on the Graduate
School list of deadlines each semester.
5) When the Defense has been completed and the Intership Committee
has approved the final completed Internship Report, the Committee
signs the Fulfillment
of Internship Requirements form, and the Internship Advisor
provides a grade for the six hours of Internship credit.
6) The original and two (2) copies of the final
Internship Report must be submitted to the MES Program Office
by 5 p.m. of the Thesis deadline noted on the Graduate School's
list of deadlines each semester.
One possible timeline for the Spring 2012 semester, for example,
might be:
March 5th - provide the Internship Committee with completed copies of the Internship Report for review
March 19th - confirm the day, time, and location of the Internship Presentation and Defense with the Committee
March 26th - provide the MES Program Office with the signed Defense Notification form
April 2nd - provide the Internship Committee with updated copies of the Internship Report, incorporating the Committee's suggestions
April 9th - Internship Presentation and Defense Day. Following the defense, take note of the Committee's final requirements and suggestions for the report
April 16th - Provide the Committee members with final copies of the Internship Report for their signature on the Title Page, and get the Committee members' signatures on the Fulfillment of Internship Requirements form
April 20th - Take the final copies of the Internship Report, with signed Title Pages, to copy shop for binding
April 23rd - Submit the final, bound, copies of the Internship Report to the MES Program Office at 284 King Street, Room 301
Arrangement of Manuscript
1. Title / Approval Page
One original title
page, prepared in the same format as the sample
Internship Title Page, must be submitted with the original
signatures of all members of the Internship Report Committee.
(There must be at least three members of your committee, members
of the MES Program faculty, and the committee must be approved
by the Program Director.) The title page is numbered i, but the
page number is not displayed. The date on the title page will
depend on the semester you will receive your degree.
2. Table of Contents
Both reports are expected to have a Table of Contents for the
convenience of the reader. If plates or illustrations (i.e. maps,
diagrams, charts, photographs, etc.) are scattered throughout
the text, include a separate List of Figures or Table of Illustrations
after the Table of Contents.
3. Abstract
An abstract must be included with each copy of your internship
report. The abstract must (a) state the problem or problems that
you worked on; (b) describe your activities; (c) summarize the
findings. Limit it to 350 words (about 2,450 characters) in length.
The abstract should include your name and internship report title.
It should be double-spaced, using only one side of the paper,
and should be within the internship report margin requirements.
The abstract must adhere to the 350 word limit. Its pages should
be assigned a place in the small Roman number sequence for the
preliminary pages, but the numbers should not be displayed on
the abstract pages themselves.
4. Dedication and/or Acknowledgements
If you wish, you may include a page with a brief note of dedication
or acknowledgment of help received from particular persons. (See
Section 11 under Preparation of Final Copies, Published Material
regarding acknowledgment for published material). The pages of
this section should be assigned a place in the small Roman number
sequence for the preliminary pages, and the numbers should be
displayed on the pages in the usual way (centered in the bottom
margin).
5. Text
The format for the text of the thesis-style Internship Report
follows. Its first page, typically the first page of either an
introduction or a first chapter, should be numbered “1”
in Arabic numerals.
a. Introduction
The purpose of the Introduction is to introduce the reader to
the problem. The Introduction is a concise statement of the
problem and an outline of the scope, aim, and nature of the
research. Mention of the previous literature should be included
here.
b. Literature Review
A review of the literature pertinent to the subject should be
discussed and used to provide context for the internship report.
c. Materials/Data and Methods
The purpose of the Materials and Methods is to recount, in a
concise manner, the materials and/or data and methods employed
in the research. It should also include sufficient information
so that the study could be repeated.
Care should be exercised not to include superfluous information.
Also, extreme caution must be used to avoid including results
and/or conclusions. Specimens or data deposited in a museum
or library should be cited here.
d. Results
The results reflect the findings of the student's investigation
only, not the findings of other researchers in the area. This
is a summarized form of extensive data that may appear in the
figures, tables and/or appendices.
e. Discussion
The Discussion section is for an analysis of the data acquired.
In this section, the student may draw comparisons with findings
of other researchers in the field or even speculate to some
degree and, if appropriate, suggest additional research.
f. Summary or Conclusion
The Summary or Conclusion is a final brief statement which draws
together the objectives and findings of the entire research
project. Care should be exercised to draw conclusions pertinent
to the problem and to avoid personal bias.
6. Literature Cited
The style and format of this section will ordinarily depend on
the practice of the journal to which the paper based on the internship
report is submitted. See Style suggestion section. In general,
the guidelines of the CBE Style Manual or the Chicago
Manual of Style should be followed.
7. Appendices
A last section may contain supporting data for the text in the
form of one or more appendices. Examples of appendix material
are data sheets, questionnaire samples, illustrations, maps, charts,
etc. If the appended data should include oversize illustrations
or maps several alternative methods of inclusion are available.
Preparation of Final Copies of the Internship Report
1. Number of Copies
Each candidate shall submit the original and two (2) complete
and signed, bound (you may have them bound at a local copy shop),
copies of his/her Internship Report to the MES Program Office.
The copies will be distributed as follows:
Original: MES Program Office
Copy 1: Primary Advisor
Copy 2: Internship Advisor
2. Paper
The original Internship Report must be printed on standard size,
white, 8-1/2 x 11 inches, non-glossy, non-textured acid-free paper
of twenty (20) pound weight, 100% rag content. The two (2) copies
must be clean photocopies on at least 20% rag content, acid-free
paper. (Your internship report will be on file for a time that
may stretch into hundreds of years, and acid-free paper is essential
to prevent premature deterioration.) Only one side of the paper
may be used. The paper must be of the appropriate grade, acid-free,
plain white, with no ragged edges.
3. Fonts
No particular choice of font or typeface is mandated; any clearly
legible font that is not ornate or fancy, in a size between 10
and 12 points, is acceptable. However, fonts should not be mixed
inappropriately. Consistency of the font is vital. Scientific
names of genera and species should be underlined or printed in
true italics. Either underlining or italic typeface may be used
for purposes of emphasis or for distinguishing section headings.
4. Corrections
Make corrections with the greatest care.
5. Spacing
Use double spacing throughout except in footnotes, indented quotations
set off from the text, bibliography entries of more than one line,
and materials such as captions or tables and appendices of data.
6. Margins
Every page of the internship report must be kept within margins
set as follows: A minimum margin of 1-1/2 inches (for binding
purposes) on the left side of the page; 1 inch at the right side;
1-1/4 inches at the top and bottom of the page. Any page submitted
with less than the minimum margins will be rejected.
7. Justification and Hyphenation
The internship report will have a straight-line left margin and
a ragged right margin, with no word of the text less than one
inch from the right edge of the paper, nor even a single letter
of a word. The right margin may be justified (straight) if this
improves appearance and legibility. Each paragraph must be indented
five (5) spaces. Do not end a line of a page with a hyphen.
8. Pagination
All pages except the title page, copyright page, and abstract
page are numbered. This includes full page photographs, charts
and graphs, the bibliography, and appendices. For the preliminary
pages, use small Roman numerals (ii, iii, etc.). Page i is the
title page (see sample
Internship Title Page), but the page number is not printed
on this page. Page ii is the copyright page or a blank page (showing
no page number) if you are not copyrighting your work. The Table
of Contents follows the copyright page (or blank page if you are
not copyrighting) and is numbered with the page number(s) displayed.
The abstract follows and is numbered, but the page number(s) will
not be displayed.
The first item on the Table of Contents list will be the Abstract.
This will be followed by any dedication or acknowledgment section
you may wish to include. This is numbered in the small Roman series,
with the page numbers displayed. The remainder of the internship
report is numbered with Arabic numerals (1, 2, etc.).
The page numbers that are displayed must be centered at the bottom
of each page, within the bottom margin. Note that no words, punctuation,
or diacritics of any kind accompany the page number: it says “4”,
not “-4-” or “4.” or “Page 4”.
Deadline for Final Submission
All candidates for a degree must submit the original and all copies
of their final Internship Report to the MES Program Office by 5
p.m. of the thesis deadline date for the semester you wish to receive
the degree (the Graduate School Office can provide this date).
Sample
Internship Title Page
Please see the sample
Internship Title Page for an example of the appropriate Title
Page format.
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